Support

Copyright

Here you find all the information you need if you want to use material from others (such as photos or videos) in your own report or product.

Copyright information point

The HU Copyright information point (AIP) gives information and support regarding copyright in higher education.
You can contact us at: auteursrecht@hu.nl.

Lecturors

As a user
If you want to reuse material from others in your own publication you can use the following standard methods: citing an paraphrasing. Always use source reference. The library has a handy tool for this, offers support and provides training. In addition, as a lecturer you can make use of exceptions in the copyright law for non-commercial education, and of the agreement that the Universities of applied sciences in the Netherlands have concluded Stichting Pro (the so-called reader scheme).

Reader Agreement
The basic rules are explained in the ‘Quick rules compiling digital readers‘. Teachers can get more information about support from their supervisors.

Audiovisual materials
Slightly different rules apply for audiovisual material in educations, see the ‘Basic rules for using audio and video materials‘.

Using digital files
Usually, downloading and reusing digital internet files on an educational platform is not permitted. However, linking to a lawfully published source is always allowed. You can also reuse files from a number of HU databases.

As an author
If you create educational material yourself, copyright is usually owned by the Higher Professional Education (HBO) Institutions as an employer. Here we follow the Dutch Copyright Act (Auteurswet) section 7 and the Collective Employment Agreement for the Higher Professional Education Sector (the CAO-HBO). There must be an employment, so for PNIL members, for example, this does not apply. Furthermore, this only applies if the employee has written the publication for work purposes and for the benefit of the employer.
If you create educational material with several colleagues outside the HBO institutions, then the copyright may be owned by different people or institutions.

The agreements made within the University of Applied Sciences relating to the copyright of documents created by teachers, employees and students are recorded in the auteursrechtenregeling HU (in Dutch).

When a 3rd party is involved

If you want to publish material which you developed for the HU at a commercial publisher, it is wise to make agreements with a supervisor or team leader. The HU supports Open Access and Creative Commons, so will always have a preference for non-exclusive licenses when reusing material.

Researchers

As a user
If you want to reuse material from others in your own publication you can use the following standard methods: citing an paraphrasing. Always use source reference. The library has a handy tool for this, offers support and provides training.

As an author
As a researcher employed at the HU you follow the copyright agreements that apply to lecturers, unless otherwise agreed in writing. If you are employed by multiple employers, or doing research in teams in which people are employed by other employees or working freelance, it is wise to make agreements in advance.

When publishing your research (articles, blog contributions, etc. but also datasets) it is good to know that the HU supports open access and also prefers publishing HU publications under these conditions.
You can consult the international database Sherpa Romeo to see whether a certain journal allows open access and under which conditions. You can also consult the Directory of Open Access Journals (DOAJ).

When a third party is involved
If you want to publish material which you developed for the HU at a commercial publisher, it is wise to make agreements with a supervisor or team leader. The HU supports Open Access and Creative Commons, so will always have a preference for non-exclusive licenses when reusing material.

Students

As a user
If you want to use material created by others in your product (photos music, text, etc.), always ask for permission from the original author, or quote your source correctly, or search for open access material which hold Creative Commons licenses.

As an author
Students registered at the HU maintain copyright. They are the original author by copyright law and can only relinquish copyright from their own work on a voluntary basis and preferably in writing. The HU will never claim the rights from the work of students. If an internship company wants to assert certain rights on the work of students, it is wise to make an agreement in writing.

The agreements made within the University of Applied Sciences relating to the copyright of documents created by teachers, employees and students are recorded in the auteursrechtenregeling HU (in Dutch). As a student you can have your thesis published in the HBO Kennisbank, but you are not obliged to do so.
In any case: make use of correct source reference: Quote according to the APA guidelines.

Frequently asked questions

FAQ’s on HU copyright

I am employed by the HU. Who owns copyright when I write a journal article / book?

The HU University of Applied Sciences own the copyright. It follows the collective agreement (CAO) for Higher education. Different rules apply at universities.

What is the reader scheme? (Text by SURF)

The Reader scheme is a contract between the Dutch Publishers Association (Nederlandse Uitgeversverbond – NUV) / Stichting PRO (Publication and Reproduction Rights Organization) and higher education (through the Association of Universities in the Netherlands (VSNU) and Netherlands Association of Universities of Applied Sciences).This contract contains agreements on copying copyright protected material to educational publications, such as readers. This contract relates to both the conditions and to the ‘fair’ compensation.

How does the Kluwer database license work?

According to the license per 2014 it is no longer possible to copy material free of charge. Kluwer wants to be notified via Stichting Pro and paid for reuse. The usual difference between short and long copies applies here. Linking to material available in Kluwer’s databases can be done free of charge. Questions about the Kluwer database? Please contact Simone Oostendorp.

Am I allowed to download pdf files online and upload these files on SharePoint, HUBL or another ELO (electronic learning environment)?

No, unless. Most publications are protected by copyright. However, there is no copyright on government information, such as laws, parliamentary documents, court orders, public decisions, government advice etc. This type of public government information can be published and reproduced without restrictions.

What is creative commons?

With a CC license, an author can make a work available for reuse. The author may set certain conditions, for example: whether or not mentioning of names is allowed, or whether commercial reuse is allowed. The author may also allow derivative works under certain conditions. The HU University of Applied Sciences Utrecht, together with other Universities of Applied Sciences, supports the use of Creative Commons licenses.

What about a copyright statement?

Copyright protection arises when creating a work. Copyright is created automatically, you do not have to do anything extra for it. It is also free, you do not need to register anything. A copyright statement is not necessary, but it can be useful, so that it is clear who owns copyright. Often it is supplemented with, for example, the following text:

All rights reserved. No part of this publication may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher, except in the case of brief quotations embodied in critical reviews and certain other noncommercial uses permitted by copyright law.

Are you allowed to stream a DVD you purchased?

No, unless you have written permission from the author or producer. Different restrictions may be important for HU practice (articles 15-16 AW).

Is it allowed to include copyright statements in teacher manuals and study material?

Yes, this is allowed to prevent undesired reuse outside the HU. The rights are formally with the HU University of Applied Sciences (CAO HBO art. 7), but as a creator you can also ask to be personally informed about reuse. However in principle, reuse within the HU University of Applied Sciences is permitted.

Is embedding allowed?

Yes, embedding of copyright protected material, such as a video on Vimeo and YouTube, does not infringe copyright. The video must be put online legally and source referencing in your presentation or teaching material is compulsory. This was decided by the Court of Justice of the European Union in October 2014. Earlier, the European Court ruled that linking to copyright protected material is also permitted. This new ruling about embedding is largely based on this case. The difference between embedding and linking is that when embedding, the copyrighted material is presented directly on another website while a link refers to the original source.

Can I scan 3 pages (10% of a book) without permission and offer them as PDF to my students?

Yes, according to the Reader scheme that the Association of Universities of Applied Sciences concluded with Stichting Pro, a short copy has been bought off. A short copy is: a non-literary book: a maximum of 10,000 words, but no more than a third of the original work.

Can I scan 80 pages (11,000 words) - 45% of a book without permission and offer it as a PDF to students?

A long copy is: more than 10,000 words or more than 1 / 3rd of a work. For this, permission must be requested separately from Stichting Pro.

May I include a picture in a presentation?

Yes, when for educational purposes and from within the HU. The image must have been lawfully published.

Are students allowed to refuse permission for publication (HBO Kennisbank) of their thesis?

Yes, students own copyright on their work (apart from certain right of internship companies).

Do I have copyright if I co-write a publication at a Research Centre of the HU University of Applied Sciences?

No, the rights are with the employer (CAO HBO) unless otherwise agreed. It is advisable to put the agreements in writing.

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