Support

Copyright

Here you find all the information you need if you want to use material from others (such as photos or videos) in your own report or product.

Copyright information point

The HU Copyright information point (AIP) gives information and support regarding copyright in higher education.
You can contact us at: auteursrecht@hu.nl.

Lecturors

As a user
If you want to reuse material from others in your own publication you can use the following standard methods: citing an paraphrasing. Always use source reference. The library has a handy tool for this, offers support and provides training. In addition, as a lecturer you can make use of exceptions in the copyright law for non-commercial education, and of the agreement that the Universities of applied sciences in the Netherlands have concluded Stichting Pro (the so-called reader scheme).

Easy Access Agreement
From now on you can share copyrighted literature and images with students more easily, for example via online learning environments such as Canvas and Teams. A new agreement has been made by the Vereniging Hogescholen and the Uitgeversorganisatie voor Onderwijslicenties (Stichting UvO), the Easy Access agreement. This agreement immediately replaces the reader agreement. The new agreements:

  • You may copy up to 50 pages from a work, provided this is a maximum of 25% of the original publication.
  • You may use up to 50 images in presentations (PowerPoint, Prezi, etc.). There are two conditions: you may only use a maximum of 10 works by the same creator and no more than 25 images from the same work.
  • Source referencing remains mandatory and direct linking is preferred.

Want to use more than 50 pages (or more than 25% of the work)? This can only be requested with the permission of the manager. The invoice is paid by the institute. An order number must also be requested from Bureau Inkoop via: bestellen@hu.nl. ​​Use this application form. ​​The use of paper readers is discouraged by the HU.

Open access stands for free access to and free use of material. But also for open access material: if you want to use more than 50 pages of one work, you must submit an application using the long copy application form.

Using digital files
Usually, downloading and reusing digital internet files on an educational platform is not permitted. However, linking to a lawfully published source is always allowed. You can also reuse files from a number of HU databases.

As an author
If you create educational material yourself, copyright is usually owned by the Higher Professional Education (HBO) Institutions as an employer. Here we follow the Dutch Copyright Act (Auteurswet) section 7 and the Collective Employment Agreement for the Higher Professional Education Sector (the CAO-HBO). There must be an employment, so for PNIL members, for example, this does not apply. Furthermore, this only applies if the employee has written the publication for work purposes and for the benefit of the employer.
If you create educational material with several colleagues outside the HBO institutions, then the copyright may be owned by different people or institutions.

The agreements made within the University of Applied Sciences relating to the copyright of documents created by teachers, employees and students are recorded in the auteursrechtenregeling HU (in Dutch).

When a 3rd party is involved

If you want to publish material which you developed for the HU at a commercial publisher, it is wise to make agreements with a supervisor or team leader. The HU supports Open Access and Creative Commons, so will always have a preference for non-exclusive licenses when reusing material.

Researchers

As a user
If you want to reuse material from others in your own publication you can use the following standard methods: citing an paraphrasing. Always use source reference. The library has a handy tool for this, offers support and provides training.

As an author
As a researcher employed at the HU you follow the copyright agreements that apply to lecturers, unless otherwise agreed in writing. If you are employed by multiple employers, or doing research in teams in which people are employed by other employees or working freelance, it is wise to make agreements in advance.

When publishing your research (articles, blog contributions, etc. but also datasets) it is good to know that the HU supports open access and also prefers publishing HU publications under these conditions.
You can consult the international database Sherpa Romeo to see whether a certain journal allows open access and under which conditions. You can also consult the Directory of Open Access Journals (DOAJ).

When a third party is involved
If you want to publish material which you developed for the HU at a commercial publisher, it is wise to make agreements with a supervisor or team leader. The HU supports Open Access and Creative Commons, so will always have a preference for non-exclusive licenses when reusing material.

Students

As a user
If you want to use material created by others in your product (photos music, text, etc.), always ask for permission from the original author, or quote your source correctly, or search for open access material which hold Creative Commons licenses.

As an author
Students registered at the HU maintain copyright. They are the original author by copyright law and can only relinquish copyright from their own work on a voluntary basis and preferably in writing. The HU will never claim the rights from the work of students. If an internship company wants to assert certain rights on the work of students, it is wise to make an agreement in writing.

The agreements made within the University of Applied Sciences relating to the copyright of documents created by teachers, employees and students are recorded in the auteursrechtenregeling HU (in Dutch). As a student you can have your thesis published in the HBO Kennisbank, but you are not obliged to do so.
In any case: make use of correct source reference: Quote according to the APA guidelines.

Need help?

The employees of the Copyright Information Point (AIP) are happy to help.
Ask your question via: copyright@hu.nl

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